Privacy Policy
Effective Date: 1st February, 2025

1. Introduction
AEROQMS Ltd., a company registered in the United Kingdom under registration no. 07068387 and trading as FlexiTrack (hereafter: "we," "us," "our") is committed to protecting your privacy and ensuring transparency in how we collect, use, and protect your personal data. This Privacy Policy outlines how we handle your information in compliance with the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other applicable privacy laws.

If you have any questions regarding this policy, you can contact us at:
Email: privacy@flexitrack.uk
Postal Address: 120 Centennial Park, Elstree, Hertfordshire WD3 1QA, United Kingdom

This Service is not intended for individuals under 18 years of age, and we do not knowingly collect personal data from such individuals.

2. Data We Collect & Legal Basis for Processing

We collect and process personal data for the following purposes:

Account Creation

  • Name, email, username, optional Google account integration

  • Contractual necessity (Terms of Use)

User Profile & Skills Matching

  • Job focus, skills, career goals, optional LinkedIn imports

  • Contractual necessity

Communication & Support

  • Email, technical data, chat logs

  • Legitimate interest (service improvement)

Marketing

  • Contact details, preferences

  • Consent or Legitimate Interest (where applicable)

Legal Compliance

  • Records for tax, fraud prevention

  • Legal obligation

Mergers & Business Transactions

  • Personal data may be shared in case of acquisition

  • Legitimate interest

Note: We will not collect or process sensitive personal data unless necessary for legal compliance.

3. Data Sharing & Third Parties

Your profile is never shared with Clients without your explicit consent. We may share your data with:

  • Service Providers (IT hosting, analytics, support services)

  • Clients & Employers (only if you explicitly choose to share your profile)

  • Authorities & Law Enforcement (if required by law)

  • Business Transactions (in case of mergers or acquisitions, with notice to users)

  • Third-Party Integrations (Google, if linked by you)

Any transfer of data outside the EU/EEA will comply with Standard Contractual Clauses (SCCs) or equivalent safeguards.

4. Your Rights

Under GDPR, CCPA, and other laws, you have the right to:

  • Access your personal data

  • Correct inaccurate or outdated information

  • Request deletion of your personal data (Right to be Forgotten)

  • Restrict processing under certain circumstances

  • Transfer your data to another provider (data portability)

  • Opt-out of marketing & profiling

  • Withdraw consent at any time

  • Lodge a complaint with a Data Protection Authority

For CCPA-specific rights, California residents can opt out of data sales (we do not sell data) and request details about their data usage.

To exercise your rights, contact us at privacy@flexitrack.uk.

5. Cookies & Tracking Technologies

We use cookies and analytics tools (Google Analytics) to enhance the Service. You can manage your cookie preferences through our Cookie Settings page. Marketing and tracking cookies require opt-in consent under GDPR.

To disable Google Analytics tracking, click here.

6. Data Retention & Security

We store your data only as long as necessary for the purposes stated in this policy. Your account data will be deleted within 1 month of account closure, except for data required for legal compliance.

Security measures include encryption, access controls, and audit logging to protect your data.

7. Updates to This Policy

We may update this Privacy Policy periodically. If there are significant changes, we will notify you via email or through the Service.

Last Updated: 1st February, 2025